Accounting, Book Keeping & Financial Outsourcing

Tan Prints (India) Pvt. Ltd. is a world-class outsourced Finance and Accounting (F&A) and IT service.  We enable our clients to move their focus away from non value added transactional activity, leaving them free to do more with their business.
We can achieve this by uniquely blending and leveraging:

Quick & Cost Effective Invoice Processing Solution

Purchase Invoice Processing

Accounts department in any organization receives Purchase Invoices from a number of sources, by email, Fax and Post.
We can capture and add the relevant information to your Financial software for up to date Purchase Ledger Control and Maintenance. Some of the details that we can input are :
- Suppliers Name
- Suppliers Code
- Purchase Order Number
- Invoice Number
- Invoice Date
- Invoice Currency
- Item(s) description, quantity and unit cost
- Amount Sub Total
- VAT Amount
- Total Amount (Including VAT)

Sales Invoice Processing

In case Sales Invoices are not automatically added to your Accounting Software, we can enter this information to your Financial Software which will allow you to monitor and maintain your Sales Control Ledger.
We cover the entire activity of Invoice processing. In case new customers and suppliers are added, new accounts will be created for them and new codes assigned to them as per your organisations policy. The invoices will be entered into there respective accounts.
This will enable us to maintain, on your behalf, individual accounts in order to keep a track of invoice transactions and balances pertaining to that account. A fast and efficient method is to control and access amounts receivable and payable.

Upto Date Maintenance of Your Sales Ledgers

We maintain the sales ledger in all aspects, starting from:
1. Setting up individual Customer Accounts for new customers or working with your existing lists. In case new customers are added, new accounts will be created for them and new codes assigned to them as per your organisations policy.
2. Posting all sales invoices, credit notes and amounts received to the respective accounts.
In whatever format you receive this information by email, Fax, Post or Paper we can capture and add the relevant information to your Financial software for up to date Control and Maintenance or give you processed data or reports in whatever format you need on a regular basis, including daily basis if needed.
Up to date records will allow you to monitor your customers accounts. We can provide aging analysis for all payments due, so that late and overdue payments can be chased to keep a healthy cashflow.

Upto Date Maintenance of  purchace Ledgers

We maintain your purchase ledger in all aspects, starting from:
1. Setting up individual Suppliers Accounts for new suppliers or working with your existing lists. In case new suppliers are added, new accounts will be created for them and new codes assigned to them as per your organisations policy.
2. Posting all purchase invoices, credit notes and payments made to the respective accounts.
In whatever format you receive this information by email, Fax, Post or Paper we can capture and add the relevant information to your Financial software for up to date Control and Maintenance or give you processed data or reports in whatever format you need on a regular basis, including daily basis if needed.

Up to date records will allow you to monitor your suppliers accounts. We can provide aging analysis for all payments due, so that you can take full advantage of credit periods to keep a healthy cashflow.

Upto Date Bank Reconciliation

Regular reconciliation of all bank accounts can be undertaken to ensure that all activities are accounted for.
Step 1
Your bank statements or supporting documents or information can be sent to us by post. Alternatively, if you have access to online banking, we can download the information directly from your banks web site or you can send us the information electronically as well.
Step 2
We will scan all incoming posts, which would include Bank statements received And any covering notes/ supporting documents as high resolution images.
Step 3
We will reconcile your bank accounts, as per whatever periodicity you need them. .
Step 4
With this, true bank balances can be ascertained in order to assist with cash flow planning.
We can maintain your accounts for up to date maintenance of records. We can capture and add the relevant information to your Financial software for up to date Control and Maintenance or give you processed data or reports in whatever format you need on a regular basis, including daily basis if needed.

Payment Control

Different Suppliers have different payment terms. Credit period offered differs for different suppliers. At the same time some suppliers offer early payment discount.
Managing a large number of suppliers with different payment terms and discounts can be a daunting task, let alone taking advantage of the payment terms.
Depending on your position (cash rich or cash deficient), we can work towards getting the best deal available for you.
We can assist you to:

Raising Sales Invoices - Save Time and Money

The accounts department function of physically raising invoices can be passed over to us.  This will present huge cost and time savings particularly where there are a high volume of sales.
We will need details of the client and product and amount to be invoiced, we can then raise the invoices on your behalf in a professional format.

Management Information Reports

Each organisation has its own unique working environment and conditions. Also within that environment the management, different departments, external customers, suppliers and regulatory agencies need different information.
Working with your financial data, including purchases and sales invoices, we have access to a significant volume and quality of data, which if presented in the required format Reports can significantly benefit an organisations current and future decision making process and performance.
Preparations of various reports periodically like:

Cash Flow Forecasts - Cash Flow Management

More Businesses fail because of lack of positive cashflow, rather than lack of profit.  For planning the short and long-term funding and viability of a business, it is more important to forecast the likely cash requirements than to project profitability, etc.
What can We Do?
We will collect information from you such as projected sales and expenditure and existing commitments.  With this information we can prepare detailed cash flows for you, which will show:

• Periods when you will need external funding, such as loans, etc.
• Periods with excessive funds, which could be invested for short or long- term or used for business expansion

Inventory Reconciliation Upto Date Reporting & Records

Update list and records of your organization’s Inventory can be maintained by us.  Purchase and Sales of Assets to be updated regularly by us. Goods in and out to be updated to provide an up to date stock record.